Solid documentation of job verification is crucial for a quality vocational program. As the backbone of a employment training program, this evidence supports course and high school graduation requirements. On a periodic basis, instructors should visit employment sites to verify employment / conduct evaluations with area employers. The observations account for a major grade assigned during a grading period in recognition for positive work skills at the job site. The observations and opinions of a manager / business partner are extremely important. This individual's input often provides a complete picture regarding work performance / job verification.
On a weekly basis, collect student work hours during class on Mondays. Evidence of actual employment is usually in the for of pay stubs. Specific tracking forms can be created based upon the grading period. Within the context of this setting, several samples are available for coop teachers - 2013/2014 School Year.
The pdf documents can be printed and placed within a specific tab in the folder / notebook of each student. Ideally, once completed, the instructor can award weekly credit (daily grade) based upon scheduling. My students are required to work 15 hours each week in order to receive school credit.
Students can use a summary sheet for the semester to record a weekly tally. In most of our situations, individuals must work at least 15 hours per week with a predetermined goal at the end of the semester regarding the number of work hours. The same sheet can be used to verify paid employment - pay stub information. Recently, I have been simply applying a rubber ink stamp with my name - indicating that I've visually seen / verified the student's work hours.
Students should copy and provide for the teacher verification of employment. Common forms of employment documentation include a pay stub, letter from the employer, copy of the business work schedule (signed by employer) combined with proof of payment - direct deposit statement / pay check. The weekly document should indicate the student's name, a beginning / ending pay period, location of the business and hours worked. The instructor can assist students with a collection of this documentation in the form of a portfolio. Do not keep elements of a student's personal information available for observation. This data should always remain private. If left with the instructor, black-out the social security number and any other personal data. School administrators should verify employer information, hours of employment within the pay period, pay dates and rate of compensation. Importantly and with this data, the teacher can visit a student's work site based upon the work hours scheduled by the student.
Teachers - Be open to verifying employment through online documentation. Many employers do not distribute paper pay checks. Employees are now given accounts with logins for payroll purposes. Through this process, students receive paychecks through direct deposit.